who owns reports and data created with field service documentation software

Reports and data created with field service documentation software belong to the business that commissions the work - not to the individual field worker who submits them, and not to the software vendor. The employing company retains ownership because these records are operational assets used for billing, compliance, post-calculation (Nachkalkulation), and project management.

With WECAVIS, every report type - Tagesbericht (daily report), Gefahrenmeldung (hazard notice), Behinderungsanzeige (obstruction notice under Section 6 VOB/B), and Materialanforderung (material request) - is generated via WhatsApp in under 30 seconds and automatically stored in the central WECAVIS web portal, assigned to the correct project the moment the message arrives. AI powered by Anthropic and xAI produces each structured, timestamped PDF from a photo and a short voice or text message, with no app, no login, and no form required.

Managers access all project records through the portal for auditing, performance tracking, and legal protection. The data remains the business owner's operational asset throughout.