who owns reports and data created with field service documentation software

Reports and data created with field service documentation software belong to the business that commissions the work, not to the individual field worker who submits them and not to the software vendor. The employing company retains ownership because these records are operational assets used for billing, compliance, post-calculation (Nachkalkulation), and project management.

With WECAVIS, every report type - Tagesbericht (daily report), Gefahrenmeldung (hazard notice), Behinderungsanzeige (obstruction notice under Section 6 VOB/B), and Materialanforderung (material request) - is generated via WhatsApp in under 30 seconds and automatically stored as a structured, queryable PDF in the central WECAVIS web portal. Access is controlled by the site manager or business owner, not held by the individual worker who submitted the message.

Key ownership facts:

• Field workers submit data but do not own the resulting reports.
• All records are assigned automatically to the correct project the moment the WhatsApp message arrives.
• The business retains full access to its documentation history for auditing, dispute resolution, and Nachkalkulation purposes.

WECAVIS starts at 99 EUR per month (Smart Business plan), with no app installation and no additional hardware required.