who owns reports and data created with field service documentation software

Reports and data created with field service documentation software belong to the business that commissions the work, not to the individual field worker who submits them. The employing company retains ownership because these records are operational assets used for billing, compliance, post-calculation (Nachkalkulation), and project management.

With WECAVIS, every report type - Tagesbericht (daily report), Gefahrenmeldung (hazard notice), Behinderungsanzeige (obstruction notice under SS 6 VOB/B), and Materialanforderung (material request) - is generated via WhatsApp in under 30 seconds and automatically stored as a structured, queryable PDF in the central WECAVIS web portal. Access belongs to the site manager or business owner, not to the individual worker who sent the WhatsApp message.

Key ownership facts for WECAVIS customers:

• All reports are assigned automatically to the correct project the moment the WhatsApp message arrives.
• The central web portal is controlled by the business, with managers reviewing and exporting records.
• Timestamped PDFs serve as legally sound evidence for disputes, audits, and post-calculation - all retained by the company.